Call nowRequest Demo

10 Top Tips to Safety Data Sheet Management

10 Top Tips to Safety Data Sheet (SDS) Management

Whether you are a large manufacturing plant or a small to medium size enterprise, keeping track of your chemicals and their SDSs can be difficult. Chemdoc has put together our top ten tips to ensuring you have a good Safety Data Sheet Management system in place.

  1. Keep a chemical inventory of all chemical products on site including SDSs. This is simply a list of all chemical products on site that are manufactured, imported or used by the company. The inventory can be as simple or complex as you like as long as all chemicals are listed.


  1. SDSs should be sourced directly from the manufacturer or supplier of the chemical products. It is not a good idea to download SDSs directly from the internet as they may be out of date or may not reflect the product you have actually purchased. Vigilance is key to ensuring the safety of all persons who come in contact with these chemicals.


  1. SDSs must be compliant with the current regulations on classifying and labelling products in your jurisdiction. If your SDS is not compliant with the relevant regulations, a new SDS must be sourced and provided to relevant personnel.


  1. Your SDS must follow a 16 section format. This format is consistent in all jurisdictions where the UN Globally Harmonized System of Classification and Labelling of Chemicals (GHS) has been implemented.


  1. All SDSs must be provided in a language where the product is placed on the market.


  1. The SDS should be provided from the supplier/ manufacturer free of charge. The manufacturer or supplier of the hazardous chemical product is required to provide an SDS with the initial shipment.


  1. SDSs should be dated and controlled under revision control.


  1. An SDS should be provided in paper or electronic format.


  1. Once an SDS has been received from the supplier or manufacturer it should be kept at or be accessible to staff at locations where the chemicals are actually used. The SDSs will provide staff with relevant information to ensure the safe handling and use of the chemicals.


  1. Use the information in the SDS to create a chemical risk assessment for all hazardous chemicals.

Hopefully this article will help you with the implementation of your own Safety Data Sheet Management system.  For any additional questions please contact Chemdoc Ltd at or pop over to our website,

Optimize COSHH Management with Chemdoc

Chemdoc is like having a full time chemical safety department in your organisation, dedicated to the collection, management and distribution of updated chemical safety information for your staff. 

Follow us: